Kamenitza AD is one of the biggest brewing companies in Bulgaria, operating a large brewery in Haskovo and a craft-beer microbrewery in Plovdiv, the city in which the company was founded in 1881. It boasts an extremely rich portfolio of local brands like Kamenitza, Astika, Burgasko, and Slavena, as well as popular international brands, such as Stella Artois, Staropramen, and Beck’s, for which it has obtained the necessary licenses. Its portfolio also includes three imported brands: the Belgian treasures of Hoegaarden and Leffe, and Corona, the most popular Mexican beer. Kamenitza AD is part of the group of companies of Molson Coors Beverage Company, a Canadian-American brewing company with over 200 years of experience in the industry.
Kamenitza AD is a large brewing company with commercial operations throughout Bulgaria and exports to various countries. As a result, the cycle of production, delivery, and sale of its products generates a considerable amount of documentation, which the company’s employees work with on a daily basis.
This leads to a quick expansion of its archive of physical, paper-based documents stored by the Legal Matters and Business Analysis departments, which, in turn, poses two challenges for the companies - expensive physical space dedicated to the storage of active and terminated contracts & not delivering desirable efficiency managing company documents.
To track all documents at each stage easily and quickly, Kamenitza AD, like many companies with operations of similar size and scope, needs to embrace digitalization and find a technical solution to its documentation flow so that each segment of the electronic archive reaches the right destination at the right time.
Preparation
The goal was to quickly free up the office space and build a system for transfer of information which can be used as soon as possible. The steps:
Digitization
Once we arranged the basics, we:
Configuration and control
Then we configured our indexing and hosting software so that it includes index fields that are appropriate for the documents we were processing
Creation of a file-exporting program
Our team created a program for the export of files that:
Test with a pilot batch and integration of solution
To complete the journey, we:
Management of unnecessary documents
This step guarantees periodically and securely destruction of all unnecessary Kamenitza’s AD documentation with expired storage periods.
We are really grateful to National Archives for the wonderful partnership in this challenging project that contributed enormously to the implementation of a new and modern method for the management and storage of our documents. They won us over with their professionalism and commitment to their work. We wish them success!
